Last year the IRS significantly reduced the administrative burden associated with stipends to both employees and employers. The following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. Share on. Cell Phone Stipend Policy Appendix A Is the Freedom of Information Act (FOIA) or the Virginia Public Records Act applicable to personal cell phones used for public business? 3 0 obj I. endstream endobj startxref Our employee cell phone policy outlines our guidelines for using cell phones at work. Cell Phone Stipend Policy ORIGINATING OFFICE Finance and Administration/Human Resources Office PURPOSE To establish policy and guidelines for the provision of a wireless communications stipend to employees who have documented an official university business need for a communications device and continue to meet this need under the Eligibility Requirements section of this policy… You can only use your cost to calculate the value of the benefit if it reflects the FMV. THIS POLICY OUTLINES THE USE OF PERSONAL CELL PHONES AT WORK, THE PERSONAL USE OF BUSINESS CELL PHONES AND THE SAFE USE OF CELL PHONES BY EMPLOYEES WHILE DRIVING. I certify that I have read, understood and intend to comply with the University’s Cell Phone Policy. The association removed company-identifying information. 2.1.1.1 The purpose of this policy is to develop a means or framework for the allocation, management and control of cellular phones allowance to council officials. 1 0 obj Expense reimbursement: In a typical reimbursement policy, employees purchase a cell phone (from a list of company-approved devices) along with the service plan. Staff Mobile Phone Policy . The supplement may be entered to continue indefinitely, however, the business need for mobile Equipment/Services should be reviewed periodically by each employee's manager, or other financial … The objective of this policy is to facilitate the Employees in their jobs by increasing communication within the organization and especially with the customers and to prevent them from the hassle of purchasing Sim Cards / Hand Sets. <>>> Policy Statement . 2.1.1.2 To provide for replacement of a system of Cellular phone contracts by the municipality with the salary allowance system. Treasurer Effective Date: Jan-01-2012 Approved by: Vice President for Administration and Finance . The policy is in effect for all wireless communication devices requested outside of the plans and devices offered by Telecommunications. 1. 2.0 Policy . Our employee cell phone policyoutlines our guidelines for using cell phones at work. Further details on what they are: Stipends are often given out monthly. Purpose: The purpose of this document is to describe the policy of the College of the Holy Cross regarding the use, procurement and possession of cell phones for College business. Introduction. Employees are responsible for choosing their own voice or data plan as well as their carrier. TELEPHONES AND PERSONAL CELL PHONES While at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. a. i. ii. How much should you reimburse each employee? Objective . 231 0 obj <> endobj x��}[�\7r�"�N�/��xpf'+i4�֎�v8$?�E�����M��_���28Ů&-�1#v#. 4 0 obj To receive a cell/data plan paycheck stipend, the Department HR Administrator may enter an employee cell phone supplement using the Supplemental Pay Webform with the Earnings Code of 'CEL'. They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Cell phones and other wireless devices should not be selected as an alternative to other means of communication, such as land lines, pagers and radio phones, when such alternatives would provide adequate but less costly service to the University. Announcements; COE Calculator; Contacts; Counselling for UCT staff members; Employment opportunities / vacancies; HR forms; HR policies list; UCT retirement fund; HR Time Administration Help; HR Employee/Manager Self-Service (ESS/MSS) Help; Login to HR Employee/Manager Self-Service (ESS/MSS) for your payslips, … �w��|qsw�b�[���'_�����ϗ�|������{��/�O�ݿ�z���z���w����o��o�>]���W˗��ٓ?���Z^���gnY���R�n�qI�.�q��u���ߕ���短�K.U)����p��?���c��W�zY.���.^��e���������EXݣ��ߖ����Ͼ�cҸ:�����y�.ړx��]��wy��O����׭���?�n�s+�X��O������������2�o�®�m3w�nݵO�f�n�O��-�݋Njg��'����ͻV�#�|��_-���gt:’::!,ε]���DrYn���/��镟|KG����O�*�M��ɢ�q�8O��`:G�7'��bo�sG�>��_1u����W�,!6:���c���6�mE��m�����SL]��ؖ��aک���םw�o�i�yy/�/�U���.g��>�Y*|�4�?��ki����5���[�����O��|���� V���Ϣ��D]����=+ѿ��3����o����~(}�+���G��Y8YH�9��l~�j�B~��V6�}��o\������ϬkfI�ױ�p��ZG�L��*��d�����Ro��Jt��맭��L���s�{֮����^��2�{����[��]�T�����ť���v�O۞Lz}%uN�����T��U�K.�u!��/��藓����p}�!�Ǥ�uj����E�F��w�8���j���a�����.�������aWd�8��+ZqP���� ťAqs[���vu��9���?���]�N�gR����� ���t�ş����z�F4�l��E��M�̓T>�� ��u����)�5���e�8�,��"�Ի��.����K��ъ!������Q�o>} PURPOSE A. SVCE recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a smartphone. Quick Links. Smartphone and Cell Phone Stipend Policy . The tax regulations of cell phone reimbursement boil down to three questions the company must answer: 1. 1. stream 268 0 obj <>stream I was able to eliminate the need to carry a second device and reduced my out-of-pocket expense on my personal phone.” 3. h�b```�nV�``��0p404~boa`�h �sL9���`���a�$ ���L��8m�Z��1���.n�du:0��a� �ű@����w�(.���@��� �"6 <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 16 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> endobj The value of the benefit is based on the FMV of the service, minus any amounts your employee reimburses you. h�bbd``b`: $���> �.b� ��$X�A�� ���$^�X�A:��wH�H|���:N&F�2�#����\ �C Policy and culture; 3 minute read. Dickinson College recognizes the need for a number of its employees to possess cell phones and smartphones to facilitate immediate communication. For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the internet or download files. How big? Cell Phone Stipend Policy . January 1, 2014 . Why is the stipend only $45? If you decide to reimburse employees for their cell phone use, should you do so under an accountable or non-accountable plan? ����n��}߈۫7��oo/^\.��8�#�_�@�q�Ƕ�w�e���"��t�C������͛>�4Iܼ������C�\��l�����Q����l��.~�T��>�dy�ݻ�����mb��iz��ſAgbD���7!Ό���Z�������x�k��i]ى0��ɪ�Y�=��������Y;�kp_s������!c�[@�i�3�\��ۮ~勿�����c�W�೧�ؠ�qރŒ]|p�܇$ L�4����1��~�� N��K�.��������C���Uۛ����K"�;Z�����Q �vآJҜU�'��h��}n�0����+�.�����]s��� ���S\i��^-�����O�� ��׼����sN�{>��R,����M��S(8���3���M�0�����y~ΧM��:w��r3�p���ǿ���J�L������pR�}��ְKu�䇋��,AfQ����B�T�#�v��X�Sx�k����Bs�긼�~�7/ -IN�ݓ=�)�µ�p=���4�_Q����RD�t�>>U�}��*�зW���W����+�,#P�����ͫ^�/�~��.�;xnqd�c������w�)�f�������>Tǒf�����v�۳!������˞W�ӑ� �ޯ�7�$?^�fq����k���^�3�xf. Company Cell Phone/Personal Cell Phone Reimbursement Policy (Designated . Except for alimited number of positions, the university will notown cell phones for the use of individual employees after January 1, 2017. But, cell phones may also cause problems when used imprudently or excessively. No other alterations have been to made to any policy in this document. constitute misuse, and will result in immediate termination of the cell phone stipend. Try $5.4 … Purpose . 1.1. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. To answer the question "are cell phone allowances taxable?" The purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause. Personal calls during the work hours, regardless of the phone … Title: Cell Phone Stipend Program Policy Administrator: Director of Finance and Asst. department view the stipend policy as a win-win. I have attached Sample Cell Phone Reimbursement Policy. The IRS considers these devices to be "listed … SHARE ON; Most days you may feel like employees’ cell phones are surgically attached to their hands – at their desks, in meetings, even in the company restroom! But beware: Those little devices can saddle you with a big legal bill. Only) _____ (“the Company”) recognizes that certain designated employees may occasionally be required to make business telephone calls and send and receive business e-mail and text messages. Cellular Phone Allowance Policy Policy: Effective 4/1/13, La Sierra University will offer a non-taxable allowance for business-related cellular phone expenses on a monthly basis to its employees that meet one or more of the following criteria1: 1. $ Policy contains company reimbursement guidelines for cell phones Please note: All policies within this document are submissions by individual manufacturing companies. Designated employees who are required to perform these functions as part of their job duties will either be issued … Detailed Company Cell Phone Policy: The [company name] cell phone policy offers general guidelines for using personal and company cell phones during work hours.. This policy has been … Supervisor Signature: _____ _ These employees use their phones at home, at work, at client locations, and to address the needs of customers. Mobile communication device. But, cell phones may also cause problems when used imprudently or excessively. The $5.4M cell phone reimbursement mistake this company made. ���(n�5{H��M t;yċ��o_��;}t��K�a?���8�����f�G��R��>4ȇGW6��n��� This policy advises employees and department heads of their responsibilities and provides guidance in managing the distribution and usage of cell phone/electronic device reimbursement s for employees whose position (job duties) require a cellular phone, electronic device or stipend. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. Or do you want to provide company phones? endobj They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Cell phone policy. SMARTPHONE STIPEND POLICY I. Thank you to ARPM’s Corporate Sponsors . %���� The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and don’ts of using a cell phone in a work environment and during working hours. %%EOF policy is to provide guidance and establish parameters regarding the issuance and use of mobile communication devices and services. See: UCT cell phone policy (GEN004). 0 %PDF-1.5 %���� Let’s take these three decisions in order. POLICY: MOBILE PHONE SUBSIDY POLICY POLICY # IT301 Last Revised on May 25, 2016 ISSUED BY: Business Office Office of Information Technology, oit@menlo.edu APPROVED BY: Steven Weiner Background Menlo College recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a mobile phone. Cell-Phone Stipend Policy Statement and Purpose Cellular telephones and cellular-based wireless communications devices can be an effective resource for campus employees in the performance of their job duties. ELIGIBILITY. Is reimbursement right for your business? %PDF-1.5 As of September 1, 2016, the University will adopt the current Staff Mobile Phone Policy pilot program as a permanent policy. Sample Cell Phone Reimbursement Policy. 2 0 obj The company then reimburses the initial cost of the cell phone and the service plan fees each month on receiving the associated receipts. They are an intrinsic part of the employees' ability to perform their jobs effectively. <> A cell phone reimbursement stipend, or a cell phone allowance, is a sum of money given to employees for them to purchase on their cell phone plans. At the same time it recognizes that these devices are used for personal as well as business purposes. STIPEND POLICY POLICY #: IT301 LAST REVISED: September 4, 2013 ISSUED BY: Business Office Office of Information Technology, oit@menlo.edu APPROVED BY: James J. Kelly, President, 03/15/2011 Background Menlo College recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a cellular (cell) phone, smartphone, tablet or another mobile … Eligible e mployees (below) may receive a cell phone stipend from the U niversity for business - related costs incurred when using their personal cell phones. 1.1. is defined as any electronic communication device with a service plan attached. March 8, 2019. by Jennifer Azara. The cell phone stipend is $30 per month for cell phones (must include enabled text capability) and $45 per month for web-enabled devices (must function as a cell phone and have text capability as well as web browsing capability and the ability to access college e-mail). The form must include the employee’s position of employment and business justification for the stipend or cell phone. If part of the use of the cell phone or Internet service is personal, you have to include the value of the personal use in your employee's income as a taxable benefit. a. Requests for stipends or cell phones must be made by the employee, with the input and approval of the employee’s supervisor, using the Request for Cell Phone Stipend or State - Owned Cell Phone form. <> Employees. I certify that the requested allowance is needed for this employee, to cover work-related expenditures due to cell phone use, or other, as described above. 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